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QHSE Assistant

Location: 

London, GB

Department or practice area:  Workplace Services

Taylor Wessing

 

Taylor Wessing is a global law firm that serves the world's most innovative people and businesses. Deeply embedded within our sectors, we work closely together with our clients to crack complex problems, enabling ideas and aspirations to thrive. Together we challenge expectation and create extraordinary results. By shaping the conversation in our sectors, we enable our clients to unlock growth, protect innovation and accelerate ambition. 

 

With 1000+ lawyers, 300+ partners, 29 offices and 17 jurisdictions we are looking to expand our Workplace Services  team, with the addition of a QHSE Assistant.

 

The opportunity for you

 

The QHSE Assistant is responsible for supporting the QHSE team in implementing and maintaining effective quality, health, safety, and environmental management systems. The role involves providing admin support to and assisting the QHSE Manager in ensuring the delivery of health and safety systems and processes in line with statutory responsibilities and maintaining effective health and safety programs to ensure a safe and secure work environment for all employees, clients, and visitors. Maintaining information in a confidential manner, adhering to GDPR. Role is London based and supporting Cambridge, Liverpool, Oxford and Dublin offices, and where necessary to attend alternative sites.

 

Key responsibilities

  

  • Documentation and Record Keeping:
    • Maintain accurate and up-to-date documentation related to QHSE policies, procedures, and records.
    • Assist in the development and updating of QHSE manuals, guidelines, and documentation.
    • Support Cambridge, Liverpool, Oxford and Dublin offices
    •  
  • Compliance Monitoring:
    • Conduct regular site inspections and assist with annual audits to ensure compliance with applicable quality, health, safety, and environmental regulations and standards.
    • Assist in identifying areas for improvement and implementing corrective actions.
    • Assist in provision and
    • upkeep of safety and biohazard kit where necessary.
    • Assist QHSE Manager in ensuring firm achieve ISO 45001 accreditation and help maintain management system.
    •  
  • Training and Awareness:
    • Support in the development and delivery of QHSE training programs for employees.
    • Assist in promoting awareness of QHSE policies and procedures throughout the organization.
    • Management of training certificates and the training matrix
    •  

Additional responsibilities

  • Risk Assessment:
    • Support the QHSE Manager in conducting risk assessments and implementing risk mitigation measures.
    • Assist in the development of emergency response plans and procedures.
    • Co-ordinate online and 1 to1 Workstation assessment and new and expectant mothers assessments and organise additional equipment as necessary.
    •  
  • Communication:
    • To deal first hand with general health & safety enquiries, manage tine QHSE inbox and liaising with other staff as necessary, and advising accordingly.
    • Collaborate with different departments to ensure effective communication and coordination of QHSE initiatives.
    • Assist in the preparation of reports and presentations on QHSE performance for Safety Working Group meetings and minute quarterly.
    • Manage updates to contents on the QHSE intranet page and ensuring Health and Safety notices are up to date.
    • Be the first point of contact for first aid and fire warden volunteers i.e. Fire wardens and first aiders.
    • Ensure site inductions are up to date and available for new starters and onsite contractors.
    • Provide new starter inductions for all UK sites and Dublin.

 

  • Continuous Improvement:
    • Contribute to the continuous improvement of QHSE processes and procedures.
    • Participate in regular reviews and updates of QHSE management systems.
    • Support in the creation, advertisement & implementation of Health & Safety Campaigns.
    • To be responsible for recording and acknowledging any QHSE queries or concerns, tracking and monitoring progress against actions.

 

Knowledge, skills and experience

​​

  • Previous experience in a similar role
  • Desirable: experience in setting up and auditing Integrated Management Systems ISO certified
  • Have NEBOSH National/International General Certificate in Occupational Health and Safety and bachelor's degree in a relevant field (e.g., Environmental Science, Quality Management, Engineering)
  • Desirable: NEBOSH Level 6 National/International Diploma for Occupational Health and Safety Management Professionals or Occupational Safety and Health Management BSc or similar
  • Strong experience working within United Kingdom and Ireland relevant QHSE regulations, standards, and best practices.
  • Institution of Occupational Safety and Health membership or similar
  • Strong organizational and documentation skills.
  • Excellent communication and interpersonal skills to establish constructive relationships and communication with colleagues and other professionals/agencies.
  • Attention to detail and problem-solving abilities. Proven experience of taking initiative and working under pressure and ability to meet tight deadlines.

 

 

Benefits

 

Here are a select few benefits that Taylor Wessing offer; 

 

  • Hybrid working (Offering the opportunity to work remotely, while maintaining a social boundary by working from our award-winning offices for 3 days a week) 
  • Holiday (Our basic annual holiday entitlement starts at 25 days, with a further discretionary day of paid leave in December. You may also purchase up to five extra days each year (pro rata). 
  • Enhanced Maternity and Paternity leave (After one-year service, you are entitled to up to 26 weeks leave full pay if you or your partner give birth or adopt a child). 

 

Along with these there are many more benefits we offer, with the addition of a comprehensive flexible benefits package available. 

 

Our culture

  

Nurturing a diverse, inclusive culture allows all of our talent to flourish, sparks creativity and powers innovation.  We continue to build a team that exemplifies inclusivity and reflects the firm's core values: creative, excellence, integrity, responsible, respect and team.  We value and celebrate the differences in who we are, what we have experienced and how we think, so all candidates will be treated fairly regardless of age, caring responsibilities, disability, gender identity, marital status, neurodiversity, pregnancy, race, religion or belief, sex, sexual orientation and socio-economic background. 

 

The way we work

 

At Taylor Wessing, we never settle for average. We're creative thinkers, problem solvers and continuous learners who excel at what we do and believe our best work is still ahead of us. We are a firm that's large enough for you to achieve your ambitions, but connected enough to be a true community.  

 

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