PA
London, GB
Taylor Wessing
Taylor Wessing is a global law firm that serves the world's most innovative people and businesses. Deeply embedded within our sectors, we work closely together with our clients to crack complex problems, enabling ideas and aspirations to thrive. Together we challenge expectation and create extraordinary results. By shaping the conversation in our sectors, we enable our clients to unlock growth, protect innovation and accelerate ambition.
With 1200+ lawyers, 300+ partners, 28 offices and 17 jurisdictions we are looking to expand our PA Team - B team, with the addition of a PA.
The opportunity for you
The PA provides a high level of professional support to Partners, counsel, associates and, trainees and undertakes a wide range of activities. The PA is expected to take on tasks, support projects, and provide departmental PA support, as well as playing a critical role in managing daily administration for stakeholders.
This role requires proactive and highly competent individuals who will operate effectively in a pressurised and fast paced environment.
Key responsibilities
- Develop and maintain a comprehensive knowledge of clients, sector mandates, stakeholders and projects.
- Understand priorities, potential issues, sensitivities and key client stakeholders and practically apply this knowledge to support partners, fee earners and/or senior directors across a range of activities.
- Act as the key liaison point between clients (both internal and external).
- Provide effective mailbox management on behalf of fee earners ; screen communications to act as a gatekeeper, ensure all requests are followed up in an accurate and timely manner and escalated when necessary.
- Manage fee earners schedules; coordinate and arrange meetings to best utilise time; manage diary conflicts and ensure fee earners are prepared in advance of meetings with all necessary documentation and details.
- Arrange travel effectively and efficiently; plan for contingencies and anticipate additional requirements. Build extensive knowledge of fee earner preferences.
- Establish and maintain an efficient, effective electronic filing system and other administration systems with the ability to quickly store and retrieve key documents.
- Carry out research/request information from relevant support teams to provide detailed information regarding clients and companies and analyse material to support the transaction team (in conjunction with Knowledge and Information Centre).
- Act as an integral member of the team; maintain a high level of awareness of current priorities and support required.
- Assist with organisation, administration, co-ordination and logistics for events and external conferences as well as internal seminars and meetings.
- Has full knowledge of work streams from inception to completion.
- Ensure engagement letters / emails are uploaded in a timely manner to comply with risk and compliance procedures.
- Develop and maintain knowledge of fee earners’ workload and a knowledge of the firm’s billing processes, ensuring detailed information is entered in a timely manner to meet submission deadlines.
- Manage contacts in Outlook and ensures post meeting follow ups occur.
Knowledge, skills and experience
- Excellent communication skills, both written and oral with an ability to interact at all levels.
- Excellent organisational skills and attention to detail.
- Excellent interpersonal skills with the ability to build strong relationships with key stakeholders and clients.
- Ability to demonstrate absolute discretion and handle sensitive situations.
- A confident, enthusiastic and committed approach, whilst remaining flexible and proactive at all times.
- A patient and calm demeanour with an ability to work well in pressured situations, always maintaining a professional attitude.
- Commercial and financial acumen.
- Ability to anticipate and identify potential problems and provide innovative solutions.
- An excellent team player with an ability to form constructive and supportive relationships throughout the firm.
- Adaptable and open to change showing a willingness and confidence to make suggestions for change where appropriate.
- Willingness to broaden experience and develop skills further.
- Good communication skills, with the ability to work confidently and collaboratively across functions.
- Self-motivated, disciplined individual with excellent problem solving skills.
- A calm, clear thinker with keen attention to detail; a multi-tasker who enjoys a fast-paced working environment.
- A desire to take ownership and see a task through to completion.
- Excellent customer service skills with a positive can do attitude.
- Strong organisational skills with experience of managing end to end tasks that require multiple touch points.
- Strong technical skills with knowledge of Word, PowerPoint and Excel packages.
Benefits
Here are a select few benefits that Taylor Wessing offer;
- Hybrid working (Offering the opportunity to work remotely, while maintaining a social boundary by working from our award-winning offices for 3 days a week)
- Holiday (Our basic annual holiday entitlement starts at 25 days, with a further discretionary day of paid leave in December. You may also purchase up to five extra days each year (pro rata).
- Enhanced Maternity and Paternity leave (After one-year service, you are entitled to up to 26 weeks leave full pay if you or your partner give birth or adopt a child).
Along with these there are many more benefits we offer, with the addition of a comprehensive flexible benefits package available.
Our culture
Nurturing a diverse, inclusive culture allows all of our talent to flourish, sparks creativity and powers innovation. We continue to build a team that exemplifies inclusivity and reflects the firm's core values: creative, excellence, integrity, responsible, respect and team. We value and celebrate the differences in who we are, what we have experienced and how we think, so all candidates will be treated fairly regardless of age, caring responsibilities, disability, gender identity, marital status, neurodiversity, pregnancy, race, religion or belief, sex, sexual orientation and socio-economic background.
The way we work
At Taylor Wessing, we never settle for average. We're creative thinkers, problem solvers and continuous learners who excel at what we do and believe our best work is still ahead of us. We are a firm that's large enough for you to achieve your ambitions, but connected enough to be a true community.
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