Legal PA

Location: 

London, GB

Department or practice area:  Employment

Taylor Wessing

 

Taylor Wessing is a global law firm that serves the world's most innovative people and businesses. Deeply embedded within our sectors, we work closely together with our clients to crack complex problems, enabling ideas and aspirations to thrive. Together we challenge expectation and create extraordinary results. By shaping the conversation in our sectors, we enable our clients to unlock growth, protect innovation and accelerate ambition. 

 

With 1000+ lawyers, 300+ partners, 29 offices and 17 jurisdictions we are looking to expand our Employment  team, with the addition of a Legal PA.

 

The opportunity for you

 

The Legal PA provides a high level of professional support to Partners, counsel, associates, trainees or senior directors and senior heads of business, and undertakes a wide range of activities. The Legal PA is expected to take on complex tasks, support projects, and provide departmental secretarial support, as well as playing a critical role in managing daily administration for stakeholders.

 

This role requires proactive and highly competent individuals who will operate effectively in a pressurised and fast paced environment. Typically, the Legal PA will offer tailored support to between one and six stakeholders (including one to two partners).

 

 

Key responsibilities

Trusted Advisor - Strengthens the Firm

 

  • Develop and maintain a comprehensive knowledge of clients, sector mandates, stakeholders and projects.
  • Understand priorities, potential issues, sensitivities and key client stakeholders and practically apply this knowledge to support partners, fee earners and/or senior directors across a range of activities.
  • Act as the key liaison point between clients (both internal and external) and take full responsibility for handling incoming queries/issues. Assess, prioritise and follow up requests and actions, whilst managing clients' expectations.
  • Provide effective mailbox management on behalf of fee earners or senior directors; screen communications to act as a gatekeeper, draft emails and basic responses where possible; ensure all requests are followed up in an accurate and timely manner and escalated when necessary.
  • Manage fee earners or senior director schedules; coordinate and arrange meetings to best utilise time; proactively manage diary conflicts and ensure fee earners or senior directors are prepared in advance of meetings with all necessary documentation and details; Suggest and arrange keep in touch client visits/other meetings.
  • Arrange travel effectively and efficiently; plan for contingencies and anticipate additional requirements. Build extensive knowledge of fee earner or senior director preferences.
  • Draft emails and letters on behalf of fee earners or senior directors where applicable.
  • Establish and maintain an efficient, effective and up to date manual and electronic filing system and other administration systems with the ability to quickly store and retrieve key documents.
  • Carry out advanced research/request information from relevant support teams to provide detailed information regarding clients and companies and analyse material to support the transaction team (in conjunction with Knowledge and Information Centre).

 

Leader - Supports the Team

 

  • Act as an integral member of the team; maintain a high level of awareness of current priorities and support required.
  • Provide support to the wider team, streamlining and distributing administrative tasks and managing resources in order to provide an effective and efficient service.
  • Support projects and work streams; manage delivery of tasks to timescales.
  • Assist with organisation, administration, co-ordination and logistics for small events and external conferences as well as internal seminars and meetings.
  • Attend meetings / conference calls and take minutes in order to action follow up where required.
  • Has full knowledge of work streams from inception to completion.
  • Draft engagement letters / emails and manage uploading in a timely manner to comply with risk and compliance procedures.
  • Regularly facilitate knowledge sharing within the team and ensures relevant information is disseminated accordingly.
  • Operate an effective aide memoire system to prompt team to meet all deadlines.
  • Run firm wide projects on behalf of the team and liaises with service departments regarding impact and success of project.
  • Act as a mentor/buddy for other members of the Legal Support Group.

 

Entrepreneur - Financial Management Support

 

  • Develop and maintain knowledge of fee earners' workload and a high level knowledge of the firm's billing processes, ensuring detailed information is entered in a timely manner to meet submission deadlines.
  • Attend WIP meetings to provide financial information and to demonstrate an in-depth knowledge of the client's billing requirements.
  • Prepare and manage billing process using the Aderent front office software.
  • Liaise with Revenue Control team where required regarding outstanding bills and follow up on behalf of the fee earner.

 

Business Manager - Advocates the Firm

 

  • Proactively build a professional network with stakeholders and their support assistants.
  • Manage contacts in Outlook and ensures post meeting follow ups occur.
  • Manage the production of marketing material through liaison with the BD teams, including production of pitches and client presentations where appropriate.
  • Ensure partner biographies and CVs are consistently up to date and accurate.

 

Knowledge, skills and experience

 

  • Exceptional communication skills, encompassing both written and oral abilities, with a proficiency in interacting confidently at all levels and collaborating across various functions.
  • Highly self-motivated and disciplined, showcasing robust problem-solving capabilities along with a proactive approach to innovation and solution-seeking in potential challenges.
  • Outstanding organisational skills paired with meticulous attention to detail, thriving in a dynamic, fast-paced work environment and adept at managing tasks requiring coordination across multiple touchpoints.
  • Demonstrates absolute discretion when handling sensitive situations, maintaining professionalism even under pressure, while also possessing a patient and calm demeanour.
  • Exhibits commercial acumen and financial insightfulness, coupled with an enthusiastic commitment to take ownership of tasks from inception to completion.
  • Strong customer service orientation characterised by a positive 'can-do' attitude; committed to excellence in client interactions.
  • Technically proficient with Microsoft Office packages (Word, PowerPoint, Excel), leveraging these tools effectively within the role's responsibilities.
  • An excellent team player who values forming constructive relationships throughout the firm; adaptable and open to change with the confidence to recommend enhancements where appropriate.

 

Benefits

 

Here are a select few benefits that Taylor Wessing offer; 

  • Hybrid working (Offering the opportunity to work remotely, while maintaining a social boundary by working from our award-winning offices for 3 days a week) 
  • Holiday (Our basic annual holiday entitlement starts at 25 days, with a further discretionary day of paid leave in December. You may also purchase up to five extra days each year (pro rata). 
  • Enhanced Maternity and Paternity leave (After one-year service, you are entitled to up to 26 weeks leave full pay if you or your partner give birth or adopt a child). 

 

Along with these there are many more benefits we offer, with the addition of a comprehensive flexible benefits package available. 

 

Our culture

 

Nurturing a diverse, inclusive culture allows all of our talent to flourish, sparks creativity and powers innovation.  We continue to build a team that exemplifies inclusivity and reflects the firm's core values: creative, excellence, integrity, responsible, respect and team.  We value and celebrate the differences in who we are, what we have experienced and how we think, so all candidates will be treated fairly regardless of age, caring responsibilities, disability, gender identity, marital status, neurodiversity, pregnancy, race, religion or belief, sex, sexual orientation and socio-economic background.

 

The way we work

 

At Taylor Wessing, we never settle for average. We're creative thinkers, problem solvers and continuous learners who excel at what we do and believe our best work is still ahead of us. We are a firm that's large enough for you to achieve your ambitions, but connected enough to be a true community.  

 

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