Events Executive - 14 months FTC

Taylor Wessing

Taylor Wessing is a global law firm that serves the world's most innovative people and businesses. Deeply embedded within our sectors, we work closely together with our clients to crack complex problems, enabling ideas and aspirations to thrive. Together we challenge expectation and create extraordinary results. By shaping the conversation in our sectors, we enable our clients to unlock growth, protect innovation and accelerate ambition. 

With 1200+ lawyers, 300+ partners, 28 offices and 17 jurisdictions we are looking to expand our Marketing and Communications  team, with the addition of a Events Executive - 14 months FTC.

The opportunity for you

This is an exciting new opportunity to support Taylor Wessing's strategic event programme. This role will be integral in creating memorable client experiences alongside our sector and practice groups to demonstrate a maximum return on investment. In addition to ensuring the smooth planning, implementation and follow-up of events, this person will collaborate closely with key stakeholders at concept stage to advise them on effective options and channels to create a distinctive experience for targeted audiences.

This role will help share experience and good practice, learn from colleagues' approaches, and assist with firmwide and practice events as required. Provide strategic support to team members on various projects and facilitate seamless execution of tasks and deliverables. Regular reporting of event activity and results against the business' targets and objectives, which helps plan future activity and influence legal and Business Development colleagues to consider alternative channels and techniques.

Key responsibilities

• Working a number of events including seminars, webinars, breakfast meetings, private dinners and forums.
• Implement the event process end to end including; taking the brief from Partners and Business Development, advising on best practice, making suggestions on format, creating and managing event budgets, working with suppliers or agencies, booking rooms, sourcing catering and creating badges.
• Managing events onsite and additionally managing online webinars using our webinar platform ON24.
• Working with the Events Team and Business Development to understanding specific needs and objectives at the earliest appropriate stage and proposing approaches that could best achieve these aims.
• Creating event invitations and further communications on Vuture. Making and managing event lists on our CRM (client relationship management) system OnePlace. Working alongside the firm’s marketing systems team to assist in targeting and event invite/attendance analysis.
• Support the E&SP Manager and Head of Brand on strategic firmwide events with logistics and admin, internalising processes and remaining a step ahead. Assisting on ad hoc projects, as advised by E&SP Manager.
• Defining and implementing a programme of events with the Business Development Managers that support the firm in achieving its strategic objectives.
• Ensuring all event and sponsorship budgets are maintained correctly. Contract negotiation and management of all event expenditure with suppliers is key.
• Ensuring that events are communicated both internally and externally by using a variety of channels such as the website, the intranet and our internal event calendar.
• Ensuring all events and sponsorship related collateral is consistent and in line with the firm’s brand guidelines and maintaining quality control of print process.
• Staying ahead of new venue openings, technologies and entertainment ideas, positioning yourself as an event expert to stakeholders in the firm.
• Sourcing, negotiating and managing suppliers.
• Analysing trends and patterns in event statistics to ensure the most effective strategies are followed.
• Ensuring events are planned and delivered to a consistent, high standard across all business functions.

Knowledge, skills and experience

The individual will need to be self-motivated, personable and tenacious.  He/she will need to establish an effective working relationship with the Events team, Business Development team, partners and other business functions. The individual will need:

• Solid Business Development/Events experience, in particular to the tasks set out above.
• A proven track record of delivering events within a corporate environment, preferably some within professional services or the legal sector.
• Experience in managing events within the UK and Europe.
• A good understanding of the technology used for events and confident in learning new software.
• Experience of using alternative channels to enable us to effectively reach a target audience and awareness of conference and seminar techniques that enable greater engagement and impact.
• Excellent communication skills, both verbal and written.
• Excellent organisational and time management skills, with the ability to prioritise competing deadlines.
• To have an eye for detail.
• To have a proactive work ethic, working well and effectively under pressure.
• To be a team player within a respected, cohesive and talented team.
• Manging the balance between demonstrating positivity and support for key internal sponsors, while clearly managing expectations.
• To be flexible and accommodating. As is typical in a corporate events role, this is not always a 9-5 role and there are some particularly busy times of the year. The candidate must be willing to work outside of their core hours assisting with early mornings or late evenings to deliver the firm's events.
• Computer literacy, including Word, Excel and Microsoft Office suite of applications. Experience using a CRM system and/or webinar platform is desirable.
• Above all to be Professional, creative and service oriented.

Benefits

Here are a select few benefits that Taylor Wessing offer; 

• Hybrid working (Offering the opportunity to work remotely, while maintaining a social boundary by working from our award-winning offices for 3 days a week) 
• Holiday (Our basic annual holiday entitlement starts at 25 days, with a further discretionary day of paid leave in December. You may also purchase up to five extra days each year (pro rata). 
• Enhanced Maternity and Paternity leave (After one-year service, you are entitled to up to 26 weeks leave full pay if you or your partner give birth or adopt a child). 

Along with these there are many more benefits we offer, with the addition of a comprehensive flexible benefits package available. 

Our culture

Nurturing a diverse, inclusive culture allows all of our talent to flourish, sparks creativity and powers innovation.  We continue to build a team that exemplifies inclusivity and reflects the firm's core values: creative, excellence, integrity, responsible, respect and team.  We value and celebrate the differences in who we are, what we have experienced and how we think, so all candidates will be treated fairly regardless of age, caring responsibilities, disability, gender identity, marital status, neurodiversity, pregnancy, race, religion or belief, sex, sexual orientation and socio-economic background.

The way we work

At Taylor Wessing, we never settle for average. We're creative thinkers, problem solvers and continuous learners who excel at what we do and believe our best work is still ahead of us. We are a firm that's large enough for you to achieve your ambitions, but connected enough to be a true community.  

Click link below for the full job description:

Click here for more information.