Business and Billing Administrator

Taylor Wessing

Taylor Wessing is a global law firm that serves the world's most innovative people and businesses. Deeply embedded within our sectors, we work closely together with our clients to crack complex problems, enabling ideas and aspirations to thrive. Together we challenge expectation and create extraordinary results. By shaping the conversation in our sectors, we enable our clients to unlock growth, protect innovation and accelerate ambition. 

With 1200+ lawyers, 300+ partners, 28 offices and 17 jurisdictions we are looking to expand our Finance  team, with the addition of a Business and Billing Administrator.

The opportunity for you

This role is to assist with one of our busiest and fastest growing Practice Areas, where the need for support to free up partner time for fee earning and client delivery has become apparent, as well as assisting within the Finance Department.

The key focus of this role is on providing methodical and organised support and billing assistance to the head of the practice and the wider team, and to work closely with one of the PA's.

The successful candidate must be able to work under strict time guidelines and have very strong communication skills with an ability to apply pressure when dealing with senior stakeholders. It is a business partnering role as much as a technical one, requiring a motivated individual who will get things done and is looking to grow with the practice.

Ideally suited to someone who will take complete ownership of the role and is a proactive, assertive multi-tasker who has a head for number work. At least some basic legal billing knowledge is essential with a willingness to learn.

Key responsibilities

• Working closely with one of the PA's to ensure end to end preparation of bills for the Practice Area for a number of specific clients. This is the primary purpose of this role and will include involvement at all stages.    
• Working closely with the Partners to ensure the bills are prepared to the required standard, signed off, and ready to be e-billed to the client by strict deadlines.
• Assisting with the managing of third party disbursement invoices including: Ensuring these are received promptly from third party suppliers and posted with the correct service date; ensuring format and content of these is acceptable to our clients and liaising with third parties on any disbursement revisions.
• Complete monthly and yearly budget reports for the Fee Earners.
• Keep on top of clients ebilling numbers to ensure invoices are able to be submitted to the client's ebilling platform and approved. Following up on any rejected invoices for amendments and re-submission.
• Ensure timekeepers rates are set up on the system correctly.
• Undertake annual rate increase conversations with FE's and ensure these are approved by the client.
• Assist the Finance billing team with tasks such as: bill posting, time and disbursement transfers, special rate reviews.

Knowledge, skills and experience

• Good Excel skills
• Experience of legal billing
• Excellent communication and interpersonal skills
• Experience in dealing with senior stakeholders in trying environments
• Ability to work under pressure
• Attention to detail and ability to investigate and problem solve to resolve issues
• Working knowledge of the Solicitors’ Accounting Rules
• Speed and high degree of accuracy of input required
• Motivated team player with a proactive attitude and excellent work ethic
• Experience of Aderant Expert desirable
• Office hours are 9.30am to 5.30pm, however, you should be prepared to work additional hours when required.

This role will require the candidate to work in the office a minimum of three days per week. One of these will always be Wednesday which is the office all in day.

Benefits

Here are a select few benefits that Taylor Wessing offer; 

• Hybrid working (Offering the opportunity to work remotely, while maintaining a social boundary by working from our award-winning offices for 3 days a week) 

• Holiday (Our basic annual holiday entitlement starts at 25 days, with a further discretionary day of paid leave in December. You may also purchase up to five extra days each year (pro rata). 
• Enhanced Maternity and Paternity leave (After one-year service, you are entitled to up to 26 weeks leave full pay if you or your partner give birth or adopt a child). 

Along with these there are many more benefits we offer, with the addition of a comprehensive flexible benefits package available. 

Our culture

Nurturing a diverse, inclusive culture allows all of our talent to flourish, sparks creativity and powers innovation.  We continue to build a team that exemplifies inclusivity and reflects the firm's core values: creative, excellence, integrity, responsible, respect and team.  We value and celebrate the differences in who we are, what we have experienced and how we think, so all candidates will be treated fairly regardless of age, caring responsibilities, disability, gender identity, marital status, neurodiversity, pregnancy, race, religion or belief, sex, sexual orientation and socio-economic background.

The way we work

At Taylor Wessing, we never settle for average. We're creative thinkers, problem solvers and continuous learners who excel at what we do and believe our best work is still ahead of us. We are a firm that's large enough for you to achieve your ambitions, but connected enough to be a true community.  

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