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Procurement and Finance Administrator

Location: 

Liverpool, GB

Department or practice area:  IT Services

Taylor Wessing

 

Taylor Wessing is a global law firm that serves the world's most innovative people and businesses. Deeply embedded within our sectors, we work closely together with our clients to crack complex problems, enabling ideas and aspirations to thrive. Together we challenge expectation and create extraordinary results. By shaping the conversation in our sectors, we enable our clients to unlock growth, protect innovation and accelerate ambition. 

 

With 1000+ lawyers, 300+ partners, 29 offices and 17 jurisdictions we are looking to expand our IT Services  team, with the addition of a Procurement and Finance Administrator.

 

The opportunity for you

 

Taylor Wessing LLP is seeking a proactive and detail-oriented Procurement & Finance Administrator to join our team. The successful candidate will play a key role in supporting procurement and contract management and budget processes across Business Services, collaborating closely with our Risk team and other managers within the organisation. This role involves a combination of administrative, coordination, and data management tasks to ensure efficient and cost-effective procurement processes.

 

Key responsibilities

 

  • Procurement and contract management
    • Support procurement, supplier and contract management processes across Business Services, working closely with the Risk team to ensure compliance and efficiency
    • Assist with contract renewals and manage contract milestones, ensuring timely actions are taken to meet contractual obligations
    • Work alongside managers in Business Services to effectively manage suppliers according to contracts, providing regular reports on contract management status
    • Participate in the evaluation of supplier performance, including on-time delivery and quality.
    • Assist in sourcing and vendor selection processes.
  • Purchase Order and Invoice Management
    • Create and manage purchase orders accurately and in a timely manner. Liaising with relevant departments as needed for approvals or clarifications.
    • Ensure purchase orders align with budgetary constraints and procurement policies.
    • Manage invoice processing by verifying accuracy, obtaining necessary approvals, and submitting them for payment in a timely manner. 

 

Additional responsibilities

 

  • Documentation and Filing:
    • Maintain organised procurement records, including contracts, invoices, and correspondence
    • Ensure compliance with document retention policies. 
  • Inventory and Asset Management:
    • Oversee hardware stock management and fulfilment, ensuring accurate inventory tracking and efficient allocation of resources
    • Maintain software and hardware asset management records while providing hardware asset lifecycle reporting to inform decision-making processes.
  • Sustainability and Ethics
    • Support efforts to ensure ethical and sustainable procurement practices.
    • Monitor supplier adherence to sustainability guidelines.

 

Knowledge, skills and experience

 

  • A minimum of 2 years' experience in procurement, finance administration or a related field.
  • Bachelor's degree in business administration or a related discipline preferred but not required; relevant professional qualifications such as CIPS or AAT may be advantageous.
  • Strong organisational skills with the ability to prioritise tasks effectively while maintaining attention to detail.
  • Excellent communication and negotiation skills for coordinating and collaborating with various internal stakeholders such as Risk teams, Business Services managers, and suppliers.
  • Proficiency in Microsoft Office Suite applications (particularly Excel) along with experience using procurement or financial systems.

 

Benefits

 

Here are a select few benefits that Taylor Wessing offer; 

 

  • Hybrid working (Offering the opportunity to work remotely, while maintaining a social boundary by working from our award-winning offices for 3 days a week) 
  • Holiday (Our basic annual holiday entitlement starts at 25 days, with a further discretionary day of paid leave in December. You may also purchase up to five extra days each year (pro rata). 
  • Enhanced Maternity and Paternity leave (After one-year service, you are entitled to up to 26 weeks leave full pay if you or your partner give birth or adopt a child). 

 

Along with these there are many more benefits we offer, with the addition of a comprehensive flexible benefits package available. 

 

Our culture

 

Nurturing a diverse, inclusive culture allows all of our talent to flourish, sparks creativity and powers innovation.  We continue to build a team that exemplifies inclusivity and reflects the firm's core values: creative, excellence, integrity, responsible, respect and team.  We value and celebrate the differences in who we are, what we have experienced and how we think, so all candidates will be treated fairly regardless of age, caring responsibilities, disability, gender identity, marital status, neurodiversity, pregnancy, race, religion or belief, sex, sexual orientation and socio-economic background.

 

The way we work

 

At Taylor Wessing, we never settle for average. We're creative thinkers, problem solvers and continuous learners who excel at what we do and believe our best work is still ahead of us. We are a firm that's large enough for you to achieve your ambitions, but connected enough to be a true community.  

 

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