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Trainee PA

Location: 

Dublin 2, IE

Department or practice area:  Legal Support (Ireland)

Taylor Wessing

 

Taylor Wessing is a global law firm that serves the world's most innovative people and businesses. Deeply embedded within our sectors, we work closely together with our clients to crack complex problems, enabling ideas and aspirations to thrive. Together we challenge expectation and create extraordinary results. By shaping the conversation in our sectors, we enable our clients to unlock growth, protect innovation and accelerate ambition. 

 

With 1200+ lawyers, 300+ partners, 28 offices and 17 jurisdictions we are looking to expand our Legal Support (Ireland)  team, with the addition of a Trainee PA.

 

The opportunity for you

 

The Trainee PA will provide an efficient and professional secretarial and administrative support service to the PAs and the fee earning teams. The Trainee PA is principally responsible for ensuring that core tasks are completed efficiently and accurately under the supervision of the PA Manager.

 

Key responsibilities

 

  • Act as a point of contact within their assigned groups, offering assistance and demonstrating an ability to obtain key information.
  • Supporting the PAs  and Business Development teams with coordination of business development activities and small events.
  • Arranging internal/external meetings and managing room bookings.
  • Proofreads work to ensure an accurate and high standard is maintained, demonstrating strong technical skills and a good eye for presentation.
  • Demonstrate a full understanding of internal systems and policies.
  • General administrative support.
  • Establish and maintain an efficient, effective electronic filing system and other administration systems.
  • Communicate confidently and effectively in a professional manner at all times.
  • Communicate and share knowledge with team and proactively communicates with line manager on issues of workload and any other difficulties.
  • Support the fostering of a collaborative team environment by consistently offering and providing support in order to assist colleagues for the benefit of the team.
  • Ensure telephones are covered and answered promptly and professionally at all times.
  • Understand and contribute towards team objectives.
  • Develop and maintain a good understanding of the KYC/risk and compliance.
  • Assist with the billing process by developing a knowledge of billing procedures and supporting others as required.
  • Maintain a good understanding of BD resources and best practices.
  • Manage contacts in Outlook and Interaction.
  • Assist with and attending client events as and when required.

 

Knowledge, skills and experience

 

  • Excellent communication skills, with the ability to work confidently and collaboratively across functions.
  • Self-motivated, disciplined individual with excellent problem solving skills.
  • A calm, clear thinker with keen attention to detail; a multi-tasker who enjoys a fast- paced working environment.
  • A desire to take ownership and see a task through to completion.
  • Excellent customer service skills with a positive can do attitude.
  • Good organisational skills with experience of managing end to end tasks that require multiple touch points.
  • Basic technical skills with knowledge of Word, PowerPoint and Excel packages.

 

Benefits

 

Here are a select few benefits that Taylor Wessing offer; 

  • Hybrid working (Offering the opportunity to work remotely, while maintaining a social boundary by working from our award-winning offices for 3 days a week) 
  • Holiday (Our basic annual holiday entitlement starts at 25 days, with a further discretionary day of paid leave in December. You may also purchase up to five extra days each year (pro rata). 
  • Enhanced Maternity and Paternity leave (After one-year service, you are entitled to up to 26 weeks leave full pay if you or your partner give birth or adopt a child). 

 

Along with these there are many more benefits we offer, with the addition of a comprehensive flexible benefits package available. 

 

Our culture

 

Nurturing a diverse, inclusive culture allows all of our talent to flourish, sparks creativity and powers innovation.  We continue to build a team that exemplifies inclusivity and reflects the firm's core values: creative, excellence, integrity, responsible, respect and team.  We value and celebrate the differences in who we are, what we have experienced and how we think, so all candidates will be treated fairly regardless of age, caring responsibilities, disability, gender identity, marital status, neurodiversity, pregnancy, race, religion or belief, sex, sexual orientation and socio-economic background.

 

The way we work

 

At Taylor Wessing, we never settle for average. We're creative thinkers, problem solvers and continuous learners who excel at what we do and believe our best work is still ahead of us. We are a firm that's large enough for you to achieve your ambitions, but connected enough to be a true community.  

 

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