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PA

Location: 

Cambridge, GB

Department or practice area:  Legal Support

Taylor Wessing

 

Taylor Wessing is a global law firm that serves the world's most innovative people and businesses. Deeply embedded within our sectors, we work closely together with our clients to crack complex problems, enabling ideas and aspirations to thrive. Together we challenge expectation and create extraordinary results. By shaping the conversation in our sectors, we enable our clients to unlock growth, protect innovation and accelerate ambition. 

 

With 1200+ lawyers, 300+ partners, 28 offices and 17 jurisdictions we are looking to expand our Legal Support  team, with the addition of a PA.

 

The opportunity for you

 

The PA role provides comprehensive support to fee earners, ensuring smooth operations through effective client/matter administration, document management, diary coordination, business development, finance support, and front of house responsibilities. The successful candidate will exhibit strong organisational skills, effective communication, and a proactive approach.

This role is required to be in the office 5 days per week 

Key responsibilities

 

Front of House:

  • Meeting and Greeting: Warmly welcome and greet clients and other visitors to the office.
  • Client Check-In: Manage client check-in processes with confidentiality and professionalism.
  • Signposting: Direct Taylor Wessing colleagues to services and facilities.
  • Meeting Room Management: Set up and arrange meeting rooms; ensure rooms are clean, prepared, and stocked with necessary materials and refreshments in advance of each meeting.
  • Event Management: Assist with the setup and breakdown (including AV set-up) of meeting rooms for meetings, events, and conferences; proactively manage all aspects of event management including meet-and-greet registration.

 

Client/Matter Administration:

  • Maintain accurate client contact details.
  • Record billing instructions meticulously.

 

Document Administration:

  • Assist with the creation and amendments of documents under guidance.
  • Handle filing and archiving tasks efficiently.
  • Proofread amendments by document specialists focusing on basic format and grammar.

 

Key responsibilities (continued)

 

Diary Management:

  • Proactively support diary management including conflict resolution and forward planning.

 

Business Development:

  • Track Business Development (BD) activities ensuring they are recorded on OnePlace.
  • Maintain transaction/deal lists, referral and activity tracking.
  • Provide support during events.

 

Finance Support:

  • Complete expense forms ensuring accuracy against budget codes.
  • Manage billing processes including pre-bill and final bill preparation.
  • Process disbursements efficiently.
  • Prepare internal transfer forms for client money transfers.
  • Set up DocuSign for electronic signatures where required.

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Knowledge, skills and experience

 

  • Prior experience in a PA or similar administrative role is desirable.
  • Familiarity with Microsoft Office applications (Word/PowerPoint/Excel) is beneficial.
  • Strong organisational skills with attention to detail.
  • Excellent communication skills both written and oral.
  • Ability to work independently while managing multiple tasks effectively under pressure.
  • Reliable with a strong sense of responsibility towards assigned tasks.
  • Proactive approach towards identifying issues/problems before they arise.

 

Benefits

 

Here are a select few benefits that Taylor Wessing offer; 

 

  • Holiday (Our basic annual holiday entitlement starts at 25 days, with a further discretionary day of paid leave in December. You may also purchase up to five extra days each year (pro rata). 
  • Enhanced Maternity and Paternity leave (After one-year service, you are entitled to up to 26 weeks leave full pay if you or your partner give birth or adopt a child). 

 

Along with these there are many more benefits we offer, with the addition of a comprehensive flexible benefits package available. 

 

Our culture

 

Nurturing a diverse, inclusive culture allows all of our talent to flourish, sparks creativity and powers innovation.  We continue to build a team that exemplifies inclusivity and reflects the firm's core values: creative, excellence, integrity, responsible, respect and team.  We value and celebrate the differences in who we are, what we have experienced and how we think, so all candidates will be treated fairly regardless of age, caring responsibilities, disability, gender identity, marital status, neurodiversity, pregnancy, race, religion or belief, sex, sexual orientation and socio-economic background.

 

The way we work

 

At Taylor Wessing, we never settle for average. We're creative thinkers, problem solvers and continuous learners who excel at what we do and believe our best work is still ahead of us. We are a firm that's large enough for you to achieve your ambitions, but connected enough to be a true community.  

 

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